Fuel Cards for Construction & Home Builders

 
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In construction, fuel spend is just one part of the job — but when it’s unmanaged, it quickly turns into a liability. We hear the same challenges again and again:

“I don’t know who’s spending what.”
“Cards get passed around or lost.”
“We’re chasing receipts at the end of every month.”
“I worry people are filling up personal vehicles.”‍

Builders are looking for a smarter way to manage fuel costs, prevent wasteful spending, and reduce admin at every step.

Here are the top questions we hear from owners-operators about how Fillip can help.

1. How can I prevent fuel card misuse or personal fill-ups?

If personal fueling is a worry, we recommend using Fillip Connect smart tags. They are attached to a vehicle and must be used to make a purchase. This means the work truck must be present at the pump - if it’s not, the transaction won’t go through. Additionally, Fillip tracks patterns and flags any suspicious activity like overfueling or off-route use.

2. Can I track fuel costs by job site or team?

Yes. Every transaction is automatically logged by driver, date, time, location, and vehicle. You can apply custom tags to categorize transactions by project, location, or team — making it easy to break down costs for internal budgeting or project reporting.

3. What fuel savings are offered with Fillip?

Fillip gives you access to an exclusive rebate network of 3,000+ stations - the largest in Canada for business fuel rebates. Combine that with real-time usage tracking and spend controls, and you can cut down on waste as well.

4. Can I set limits for new hires, subs, or short-term contractors?

Absolutely. Set controls by time of day, day of the week, fuel type, or dollar amount. You can even limit how often the card can be used. Scale access up or down depending on their role and trust level.

5. Can I block fuel purchases on weekends or after hours?

Yes. You can set custom usage windows for your company or specific members. If certain employees only work weekdays from 7 to 5, you can make sure cards only work during those times.

6. Where can my team use their Fillip card?

Your team can fuel up at any station that accepts Visa, which means no more detours to specific brands. This keeps jobs moving, especially when you're working in remote areas or rotating across multiple sites. Fillip also works for basic vehicle maintenance, parking, and car washes.

7. We add and remove team members often — what is the process for managing cards?

Fillip is designed to scale up and down with ease. You can issue, cancel, or suspend cards in seconds from the app. A new hire can download the app and hit the road with Fillip in minutes. If someone comes back later, just reactivate their card.

8. We are growing - how does Fillip support everything that comes with that?

Whether you're adding multiple drivers or launching a whole new route, Fillip scales naturally with you. You can issue new cards in seconds, create custom rules for different teams, tag spending to keep it organized, and track everything in one place. Growing your business shouldn’t create more admin work - Fillip makes sure of that.

9. How can I reduce time spent on receipts and expenses?

Fillip eliminates paper receipts and manual tracking. Every transaction includes a receipt photo, fuel type, tax, and full details — all exportable in seconds for your bookkeeper or accountant.

10. What kind of reports will I get for accounting?

You’ll get detailed, exportable reports with everything your back office needs: fuel type, tax, driver name, time, location, and any custom tags you’ve applied. It’s all audit-ready, clean, and organized - and

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Fuel Cards That Work the Way Your Business Runs

Whether you're managing residential builds or commercial projects, you shouldn’t have to worry about where your fuel budget is going.

Fillip gives you real-time visibility, smart spend controls, and clean reporting — all in one easy-to-use platform. It’s built for businesses like yours that are always on the move.

With Fillip, you get:

Digital fuel cards issued in minutes
Fraud prevention and driver-level accountability
Real-time dashboards, rebate savings, and custom limits
Detailed reports that keep your books clean and CRA-ready

Ready to Fuel Smarter?

Start issuing fuel cards to your team today — no credit check, no contracts required.

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Get Fillip - 30 Days Free