Fuel Cards for Trades Businesses

 
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If you run an HVAC, plumbing, or electrical company, your crew is constantly on the move — switching vehicles, covering urgent service calls, and filling up on the fly. Fuel costs add up fast, and without the right systems in place, it’s easy to lose track of who’s spending what — and whether it’s even legit.

Here are the top questions we hear from owners and how Fillip helps keep operations tight and costs in check.

1. How does Fillip prevent personal fueling or card misuse?

If personal fueling is a concern, we recommend using Fillip Connect smart tags — they ensure the vehicle is physically at the pump for a transaction to go through. You’ll also automatically get alerts for anything suspicious — overfueling or the wrong fuel grade — so you can act fast.

2. How can I see where my fuel budget is actually going?

Fillip gives you real-time visibility into every dollar spent. You can filter transactions by driver, team, vehicle, or job - our system tracks everything seamlessly, helping you spot trends and compare routes or service areas.

3. What are the fuel savings offered?

Fillip has an extensive rebate network (the largest in Canada) offering cents-per-litre savings at over 3,000 stations. Add to that spend controls, real-time tracking and admin reduction — you’ll cut down on waste as well.

4. Can I block card use after hours?

Yes. Set usage windows that align with your business hours and adjust them anytime. That means no unexpected fills during off-hours or days you’re not operating.

5. Can I track fuel costs by job or project?

Yes. With Fillip, you can tag transactions by project, customer, crew, or vehicle — whatever makes sense for how you run your business. This makes it easy to compare fuel spend across your operations or by time of year.

6. Our team changes a lot based on the season — what is the process for managing cards?

Fillip is designed to scale up and down with ease. You can issue, cancel, or suspend cards in seconds from the app. A new hire can download the app and hit the road with Fillip in minutes. If someone comes back later, just reactivate their card.

7. What if I don’t totally trust a new hire yet?

You can assign a fuel card with strict limits for individual users — like time of day, transaction amount, or number of fills. As trust builds, you can adjust the spending rules.

8. How does Fillip help with chasing people down for receipts?

Fillip logs every fuel transaction automatically — with time, location, tax, fuel type, and a photo of the receipt uploaded right in the app. You get clean records without chasing your team or asking them to fill out spreadsheets.

9. What kind of reports will I get for accounting or tax time?

Export clean, CRA-ready reports anytime — with all the details your bookkeeper needs. You can filter by tag, date range, or crew, or grant accountant access to log in directly.

10. What happens when we add more trucks, techs, or routes?

Fillip is built to grow with you. You can issue new cards instantly, adjust controls by crew or shift, and track everything from a single dashboard — no contracts or system limitations.

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Fuel Cards That Work With Your Business

Fillip helps HVAC, plumbing, and electrical teams fuel smarter — with more savings, more visibility, and less paperwork.

With Fillip, you get:

Fraud protection with real-time alerts and smart tags
Savings through station rebates and usage controls
No more manual admin or missing receipts
Real-time dashboards and clean, exportable reports
Mobile cards issued in seconds — no plastic needed

Ready to Save Time and Cut Costs on Fuel?

Start issuing fuel cards today — no credit check, no contracts.

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Get Fillip - 30 Days Free