Fuel Cards for Moving Companies

 
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Moving companies run on tight timelines, rotating crews, and fuel-hungry vehicles. Whether it’s a local move or a long-haul job, you're coordinating trucks, schedules, and staff in a high-pressure environment where time is money and fuel costs add up quickly.

Here are the top questions we hear from moving company owners and ops managers — and how Fillip helps simplify fuel, reduce fraud, and keep your trucks on the road.

1. How do I manage fuel access for different drivers using the same trucks?

Fillip cards are assigned to people. So even if multiple crew members drive the same truck throughout the week, you’ll know exactly who fueled up and when.

2. We hire seasonal and part-time movers — how fast can I get them a card?

In minutes. With Fillip, you can issue a digital fuel card by sending a text invite from the app. New hires can start fueling as soon as they download the app — no waiting for plastic cards or filling out forms.

3. Can I control when and how often cards are used?

Yes. Fillip lets you set custom spending rules by day of the week, time of day, transaction amount, or frequency. And as your schedule shifts, you can update those rules in real time.

4. What happens when a crew member leaves?

You can instantly cancel or suspend their card. If they come back in a few months, you can simply reactivate it.

5. How do I make sure someone isn’t using the card to fuel their personal car?

If personal fueling is a worry, we recommend using Fillip Connect smart tags. They are attached to a vehicle and must be used to make a purchase. This means the work truck must be present at the pump - if it’s not, the transaction won’t go through. Additionally, Fillip tracks fueling patterns and flags any suspicious activity like overfueling or off-route use.

6. How does Fillip help my team stay on schedule?

Fueling should never slow you down. With Fillip, your drivers can stop at any station, pay quickly with a digital card on their phone, and get right back on the road. No shared cards, no detours, and no delays.

7. We track expenses by truck or job — can we do that with Fillip?

Yes. Our custom tagging feature allows you to categorize fuel spend by vehicle, job, team, or region. This makes it easy to filter transactions and generate reports that match how you run your business.

8. How will this streamline my back-office?

Every transaction is logged automatically, and drivers are prompted to upload a receipt photo at the pump. You can export reports anytime — no paperwork, no follow-up, and no gaps in your records.

9. Do I need to use a specific brand or station network?

No. Fillip works at any station that accepts Visa. Your crew can fuel up wherever the job takes them.

10. What kind of reporting will I get for accounting and tax time?

Fillip provides detailed, exportable reports with fuel type, driver name, time, location, taxes and more. You can generate reports for any time period — or let your accountant access them directly for reconciliation.

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Fuel Cards That Keep Moving Companies, Moving

You’re running a fast-paced business. Fillip helps you stay in control — without slowing things down.

With Fillip, you get:

Fuel cards issued in minutes for rotating crews
Spend control by time, location, or amount
Real-time transaction visibility and fraud alerts
Fewer admin hours and no missing receipts

Ready to Keep Your Moving Crews Fueled and on Track?

Start issuing fuel cards in minutes — no credit check, no delays.

Get Fillip - 30 Days Free