Fuel Cards for Tourism & Events

 
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Running a tourism or event business means being everywhere at once — from city streets to parks to remote venues. Whether you're managing pop-up experiences, shuttle tours, or mobile setups, you're coordinating people, gear, and vehicles on tight timelines.

When your schedule depends on being fast, flexible, and always on the move, fuel is a big part of the picture — and a frequent pain point.

Here are the top questions we hear from tourism and event operators, and how Fillip can help simplify fuel management, reduce delays, and give you more control when your season kicks into high gear.

1. We have different crews for each event or tour — how can I manage fuel cards?

With Fillip, you can issue digital fuel cards in seconds. Just enter the employee's name and number, and they’ll get a text to download the app. You can pause or deactivate cards instantly, so there’s no need to chase people down or worry about shared cards floating around.

2. Our vehicles change often — rentals, borrowed vans, specialty trailers. Can I still track fuel use?

Yes. Purchase prompts can be used to capture which vehicle is being fueled when a purchase is made — or Fillip Connect tags can handle this automatically. So whether someone’s driving a rented van today or a company truck tomorrow, you’ll have accurate records of who fueled what and when.

3. We work evenings, weekends, and off-hours — can I still control when fuel cards are used?

Absolutely. You can set spending windows that match your schedule — and adjust them in real time. If an event is extended or you’re covering multiple days, you can manage access easily.

4. We bring in staff for specific tours or events. Is it easy to remove them after?

Very. You can suspend or remove cards with one click. If that person comes back later in the season, you can reactivate an existing card in seconds — no reissuing needed.

5. Some of our staff are new or temporary — how do I make sure they’re not misusing the card?

Every Fillip card is linked to a specific team member, so you always know who fueled up. Our system tracks time, location, fuel grade, and volume and flags any suspicious activity in real time like overfueling or card use at an unexpected location. For a proactive approach, you can use spend controls to limit how often and how much they can purchase.

6. Our routes and locations change daily — how does Fillip help us stay on time?

Because Fillip cards live on your team’s phones, there’s no need to coordinate cards or have a sign-out process. Team members can stop at any station on their route, fuel up with a tap of their phone, and keep moving.

7. How do I keep data organized when we’re doing multiple events or tours at once?

Fillip’s custom tagging feature makes it easy to automatically organize fuel spend by event, tour, region, or crew. You can quickly filter transactions, identify trends, and export clean reports — perfect for tracking your operating costs.

8. Do we need to stick to one fuel brand or network?

Nope! Fillip works at most stations across the country (anywhere that accepts Visa). Your team can fuel up wherever the day takes them — whether you’re in a big city or small town.

9. We don’t have time to chase receipts or review logs at the end of the week — what does Fillip automate?

Every transaction is logged automatically with time, location, tax, fuel type, driver name, and receipt photo (captured in the app). You can generate reports for any time period in just a few clicks and export them to csv.

10. Our season can be chaotic — how does Fillip help us stay focused on the experience, not the admin?

Fueling up the vans is a small part of your day, but can cause so many headaches at scale. Fillip reduces the friction giving you full control, fast access for your team, and less admin to deal with so you can stay focused on delivering a great guest experience.

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Fuel Cards That Move at the Speed of Your Season

Whether you’re setting up for the next stop on tour or loading in for an event activation, Fillip helps your crew fuel up without slowing down.

With Fillip, you get:

Instant card access for rotating seasonal teams
Smart controls to prevent personal use
Fewer delays and fueling detours
Clean reporting, even across multiple locations

Ready to Simplify Fueling for Your Tourism or Event Business?

Start issuing fuel cards in minutes — no credit check, no contracts.

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